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A Step-by-Step Checklist for How to Apply to Grad School

how to apply to grad school

Whether you’re fresh out of your undergraduate studies, or it’s been awhile since you’ve been a student, knowing how to apply to grad school and how to do it well is important. We’ve put together a list of a simple step-by-step guide that allows you to make sure you don’t miss anything on your decision journey.

You likely already have an idea of what you’d like to study. If that’s the case, your first step in applying to grad school is to thoroughly research the institution that offers the program(s) you’re interested in. Consider factors like: 

  • program focus
  • faculty expertise
  • school location
  • modality


Assessing these points will give you the whole picture of what an institution can offer you beyond just the program itself. This is an important first step if you are wondering best practices for how to apply to grad school. However, if you aren’t sure of what you want to study, you may discover your passion as you explore universities!

Admission requirements vary by program, so it’s essential to review each program’s specific requirements. Check the school’s application requirements website, since it provides details on school prerequisites, necessary application materials, and deadlines for different program enrollment.

Most graduate applications require similar components: a resume, personal statement, transcripts, letters of recommendation, and sometimes a writing sample or portfolio. Your undergraduate university should have your transcript on file already. Make sure you give yourself sufficient time to request your transcript and ask for letters of recommendations so you don’t miss any application deadlines!

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Once you’ve gathered all your materials, it’s time to submit your application! Nowadays, you apply online directly on an institution’s website. 

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After submission, track your application to ensure all materials are received. Check your email or institution portal regularly, as some programs may request additional information or invite you to an interview.

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Finally, you’ll receive your admissions decisions. If accepted, review your offer carefully and consider visiting the campus or speaking with current students to get a feel for the program if you still aren’t totally set on one institution, especially if you’ve applied to multiple different schools.

Know You Know How to Apply to Grad School!

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Apply to one of Cairn's graduate programs today!

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